Extend Your List of Fonts

Don’t be held down by the small number of default fonts Windows provides you
with – there are thousands of fonts out there, and many are available for
download at no cost. This Tip focuses on 2 free font providers:
www.1001freefonts.com and www.acidfonts.com. You
can find numerous others with an easy ‘Google’ search. (Search for ‘fonts
download free’, or something along these lines.)

1. Downloading and installing a new font

Log on to one of the free font websites. The font listings are
alphabetical; click on any letter to view available fonts.  Browse through the
archives until you find a font you want, and left-click it to download it.
(On 1001 Free Fonts, click the ‘Windows’ link next to the font.)

On the window that pops up, click the ‘Open’ button. When the download is
complete, a program will open and display the contents of the download.
Font download packages typically include a ‘Read Me’ file, a font file (or
files), and potentially an image file (GIF, BMP, etc.); the font file is all
that matters. Your font file should end in ‘.TTF’. If it doesn’t, the font
you just downloaded isn’t a ‘TrueType Font’, and though you’ll still be able
to install it, you’ll be limited in how you can use it (see below).

In any event, leave the download window open and go to Start | Control Panel
| Fonts to open your ‘Fonts’ window. Return to the download window (not to
be confused with the IE window), and click and drag a font file into the
‘Fonts’ window to install your new font. (Ignore the other types of files
in your download window.) Now it’s available for use as you would any other

2. TrueType fonts

If your font file ends in ‘.TTF’, it’s a ‘TrueType’ font. (All of the fonts
already present on your computer are TrueType.) A TrueType font prints
exactly as it appears on your screen; these fonts are somewhat of a standard
now, but there are still non-TrueType fonts out there.

If you want to send a document electronically containing a font that you
downloaded (i.e. email it, send it over Instant Messenger, etc.), you’ll
have to prepare for the possibility that the person receiving it doesn’t
have your font installed. This is where TrueType fonts come in. If a font
is TrueType, you can ‘embed’ it in your document. When a font is
‘embedded’, anyone who receives your document will be able to see that font
as you see it, even if they don’t have it installed. (You can’t embed a
non-TrueType font.)

You can do this in one of two ways: You can embed the whole font set, which
significantly increases the size of your files, but allows the recipient to
edit the document using the full character set. Or you can chose to embed
only the characters you used in your document; the recipient can see and
print it as you do, but can only make changes that use characters already
present in what you send.

To embed TrueType fonts in a Word document, open your document, go to Tools
| Options, click the ‘Save’ tab, and check the ‘Embed TrueType fonts’
If you’re sending a document that won’t be edited, also check “Embed
characters in use only, to minimize the file size.

This article provided courtesy of Shulman Clark Associates - Ann Arbor, MI - Providing Practical Technology Services For Small Business