Mixing Page Orientations in a Word Document

You probably know how to print a Word document in either portrait (vertical orientation) or landscape (horizontal orientation) using the Properties button on the Print screen. But what do you do when you have a document where neither orientation is the best for all pages? This situation often arises when a document mixes text with charts, tables, pictures or the like. The text lays out fine in portrait. But to fit a big chart or table into this orientation requires shrinking it to the point that it becomes difficult to read. Print the document in landscape to accommodate the tables, and your text looks silly. Don't despair!

1. Change the orientation within the document

You can easily alternate between orientations within a single document. Simply position your cursor immediately before the point where you wish to switch orientations. Then:
1. Go to File, and choose Page Setup.
2. Choose the Paper Size tab (Word 2000) or Margins (Word 2002/2003).
3. Select the orientation to which you want to switch.
4. On the "Apply to" pull down menu, select "This point forward".
Word implements your request by inserting "next page" section breaks wherever you switch orientation. To make the section break visible on your screen, press the "paragraph" symbol (the funny looking backward P) on your toolbar. When you get to the point where you want to switch back, just repeat the process, but choose the original orientation.

2. Untangling related problems with headers and footers

If it's OK with you that your headers and footers are reoriented along with page contents, you don't need to read further. However, especially if you are binding your document in a standard portrait orientation, you may want the headers and footers to be at the "bottom" of all pages. That is, if you were to flip through all the pages while holding the document in portrait orientation, each page would have a header at the top and/or footer at the bottom, even if the content of the page appears in landscape (sideways). (This is most often an issue with items like page numbers.) If this is the case, you'll have to futz around a bit, and the exact solution depends on which version of Word you are using. For a good discussion of this whole issue, go to:

3. 'From this point forward'

"From this point forward" is an option on all Page Setup options, so you can use this method to vary margins, paper size, paper source, etc. within a document. You can also apply column formats to an entire document, or just "from this point forward", allowing you to mix pages with different column structure.

This article provided courtesy of Shulman Clark Associates - Ann Arbor, MI - Providing Practical Technology Services For Small Business